Most PKS have sales. They have bank statements. They have expenses. But when it is time to prepare accounts and submit to LHDN, everything becomes messy.
Money comes in from many places: online sales, bank transfers, cash payments, COD, refunds, owner capital, and loans. Without proper classification, loan money may wrongly look like sales, or refund recovery may be mixed with normal income.
Money also goes out every day: supplier payments, ads, packaging, salary, part-time workers, petrol, rental, platform fees, postage, utilities, and owner drawings. The problem is many of these payments do not have proper invoices, receipts, or clear supporting documents.
This creates several common PKS finance problems:
1. Bank statement does not match the accounts
The bank shows one figure, but the Profit & Loss report shows another. This happens when transactions are not recorded properly or are categorized wrongly.
2. Business and personal expenses are mixed
Many PKS owners use the same bank account for business and personal spending. Later, it becomes difficult to prove which expenses are truly business-related.
3. Loans, capital, sales, and refunds are not separated
Loan received is not sales. Owner capital is not sales. Refund to customer is not normal operating expense. If these are mixed, the final tax report can become inaccurate.
4. Supporting documents are incomplete
LHDN submission is not just about numbers. The business must be able to support the numbers with documents such as invoices, receipts, bank statements, payment proof, and ledgers.
5. Akauns are prepared too late
Many PKS only start preparing accounts when tax submission is near. By that time, missing receipts, unclear bank entries, and old transactions become hard to trace.
6. Profit & Loss is prepared, but Lembaran Imbangan is weak
Some PKS can roughly estimate profit, but they do not have a proper Lembaran Imbangan. Aset, liabilities, loans, drawings, retained earnings, and stock are often not properly maintained.
What PKS need first is not a complicated accounting system.
They need a basic finance control system that can:
- Import or upload bank statements
- Categorize money in and money out
- Separate sales, purchases, expenses, loans, refunds, and owner drawings
- Prepare a clean cash book
- Generate Profit & Loss
- Generate Lembaran Imbangan
- Match transactions with supporting documents
- Prepare a simple tax submission pack for accountant or LHDN review
A strong way to explain this:
The biggest finance problem for PKS is not the lack of business activity. The problem is messy financial records. Jualan exist, expenses exist, and bank statements exist — but they are not properly categorized, reconciled, and supported with documents. When it is time to submit to LHDN, the owner has to trace old transactions, find missing receipts, separate personal and business expenses, and explain unclear bank entries. PKS need a basic finance system that turns daily transactions into clean reports such as Cash Book, Profit & Loss, Lembaran Imbangan, and tax supporting schedules.